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Event Management System

About Event Management System :

 

The Event Management Software is web based ERP software for event management companies and it reduces the work time, manpower, mental stress, etc.

 

There are various types of user roles:

♦ Organizing Secretary (OS)
♦ Committee Chairman
♦ Committee Member
♦ Convener
♦ Treasurer
♦ Delegate
♦ Exhibitor
♦ Paper Presenter
♦ Speaker

 

Delegate Registration

♦ Online/ offline registration
♦ Register form restrict duplicate entry
♦ Can request Accommodation, Tour, Transport
♦ After successful register, delegate can get a account user id, password
♦ After login their own account user can make payment through online
♦ By delegate login, delegate can know their details like payment, accommodation allotted, tour allotted, transport allotted, tentative program, etc.

 

Visitor Registration

♦ Online registration
♦ Can request accommodation, tour, Transport (optional)
♦ After successful register, visitor can get a account user id, password (optional)
♦ After login their own account user can make payment through online (optional)
♦ By visitor login, can know their details like payment, accommodation allotted, tour allotted, transport allotted, tentative program, etc. (optional)

 

Speaker Registration

♦ Online/ offline registration
♦ Can request accommodation, tour, Transport
♦ After successful register, visitor can get a account user id, password
♦ After login their own account user can make payment through online
♦ By speaker login, can know their details like approval status for speaker registration, presenting time & hall details, payment, accommodation allotted, tour allotted, transport allotted, tentative program, etc.

 

Paper Presentation Registration

♦ Online/ offline registration
♦ Can request accommodation, tour, Transport
♦ Aafter successful register, visitor can get a account user id, password
♦ After login their own account user can make payment through online
♦ By paper presenter login, can know their details like approval status for paper present confirmation, paper presenting hall & timing, payment, accommodation allotted, tour allotted, transport allotted, tentative program, etc.

 

Exhibitor Registration

♦ Online/ offline registration
♦ Can request accommodation, tour, Transport (optional)
♦ After successful register, visitor can get a account user id, password
♦ After login their own account user can select their stall by exhibition layout & make payment based upon select stalls through online
♦ By Exhibitor login, can know their details like approval status for stall confirmation, payment, accommodation allotted, tour allotted, transport allotted, tentative program, etc.

 

Souvenir Registration

♦ Online/offline registration
♦ After successful register, can select advertising page no, advertising size
♦ Based upon size & page, amount will be calculated, user can make payment through online

 

Allotment

♦ Accommodation Allotment – Can allot accommodation for requested users by bulk & single arrangement (designation, state, age wise).
♦ Transport Allotment – can allot Transport by Designation wise
♦ Tour Allotment – can allot tour transport by age wise
♦ Speaker allotment – can allot speaker by topic category wise, designation wise
♦ Paper presenter allotment – can allot presenter by topic category wise, designation wise
♦ Program allotment – can allot program by Day & timing wise
♦ Budget allotment – can allot some amount for each committee or group for event expenses purpose

 

Email / SMS announcement

♦ Can send email/ sms alerts to registered user regarding payment details, arrangement details, program details, & etc.

 

Budget

♦ Procurement – committee or group member can make a procurement request for their chairman or committee head. after get approval from chairman, member can proceed for further actions
♦ Invoice – after approval of procurement only, user can use invoice form. Successful invoice details will be forwarded to treasurer.
♦ Payment – based upon invoice, treasurer can make payment against the invoice
♦ Receipt – successful payment made delegate, visitor, exhibitors, souvenir, paper presenter, speakers receipts will be generate here.

 

Reports

♦ User can get instant reports from our application, results can be export by pdf, word, excel formats

EMS Features